To All Members of St. Peter’s Estonian Evangelical Lutheran Church of Toronto

(This Meeting Notice can also be viewed and downloaded from Google Drive here.)

St. Peter’s Estonian Evangelical Lutheran Church of Toronto (the “Church”)

NOTICE OF MEETING

NOTICE is hereby given of the Annual Meeting of the Congregation of St. Peter’s Estonian
Evangelical Lutheran Church of Toronto (the “Church”), to be held at the Church, at 817 Mount
Pleasant Road, Toronto, Ontario, M4P 2L1, on Saturday, September 14th, 2024, at 1:30 p.m.
The purposes of this meeting include:

1. To receive the report of the Chairman of the Congregational Council;
2. To receive the reports of various committees of the Congregational Council concerning the
   affairs of the Church;
3. To review the audited financial statements of the corporation for the 2023 financial year,
   together with the report of the auditor thereon;
4. To review the budget for the 2024 financial year;
5. To reappoint the auditor for the 2024 financial year and authorize the Congregational
   Council to fix the remuneration of the auditor;
6. To elect three members to the Congregational Council;
7. To attend to such further or other business as may properly come before the meeting.
   
   Votes at this meeting may be cast personally or by proxy, a form of which accompanies this
   Notice. To be valid for use at this meeting, any form of proxy must be completed and signed
   by the voting member and be deposited at the Church offices at 817 Mount Pleasant Road,
   Toronto, Ontario, M4P 2L by 5:00 pm EDT on Thursday, September 12, 2024.
   
   By the Congregational Council;

(This Proxy Form can also be downloaded and printed from Google Drive here.)

Proxy information

A member has the right to appoint any person to represent him or her at the meeting, provided that the proxyholder is a voting member of the congregation of the Church. Such right may be exercised only by filling in the name of the proxyholder in the blank space provided below. Under the Church bylaws, a member can only act as proxyholder for one other member.

The vote represented by this Proxy must be voted or withheld from voting as directed by the member on any ballot that may be called at the meeting, and if the member specifies a choice in the instructions below, the membership is to be voted accordingly. If no choice is specified herein concerning a matter in the instructions below, this Proxy confers discretionary authority on the proxyholder to vote as the proxyholder wishes in accordance with their best judgment (a) on each matter set forth in this Proxy, and (b) in respect of any proper amendments or variations to the matters identified in the Notice of Meeting for the aforesaid annual meeting of members, and (c) in respect of any other matter that may properly come before the meeting in such manner as the proxyholder in his or her judgment may determine.

For this proxy for to be valid for use at this meeting:

• this form of proxy must completed and signed by the voting member;
• the member must print the proxyholder's name under the “Appointment of Proxyholder” section;
• must be received at the Church offices at 817 Mount Pleasant Road, Toronto, Ontario, M4P 2L1 by 5:00 p.m. on Thursday, September 12, 2024.
  
  This proxy is not solicited by the Congregational Council.
  
  
  Appointment of Proxyholder
  
  The undersigned, being a voting member of the Church, hereby appoints as the proxy of the undersigned ____________________________________ (print name of proxy), a voting member of the Church, to attend and act for and on behalf of the undersigned at the Annual Meeting of Members of the Church to be held at 817 Mount Pleasant Road, Toronto, Ontario, M4P 2L1 , on September 14, 2024 at 1:30 o’clock in the afternoon, and at any adjournment or adjournments thereof in the same manner, to the same extent and with the same power as if the undersigned were present at the said meeting or such adjournment or adjournments thereof, subject to any specific directions below.

Directions to Proxyholder

The undersigned directs the above-named proxyholder to vote in respect of the matters set forth below as follows:

1. Appointing Pahapill and Associates Professional Corporation, Chartered Professional Accountants, as Auditors of the Church and authorizing the Congregational Council of the Church to fix their remuneration.

The undersigned hereby revokes any proxy previously given in respect of the aforesaid meeting.

DATED ………………………………………..

………………………………………………………………………………..Signature of Voting Member

………………………………………………… ……………………………. Print Name of Voting Member