About Tartu College
Tartu College, established in 1970, is a distinctive independent student residence. We are a Not-For-Profit organization dedicated to providing a unique and enriching experience for university students during the academic term.
Named after the prestigious University of Tartu in Estonia, we are committed to fostering public knowledge and preserving the cultural, historical, and artistic heritage of Estonia. Our building hosts a dynamic academic and cultural program on its ground floors, including for Estonian Museum Canada libraries, archives, community spaces and Estonian Life, a leading Estonian newspaper serving as a central source of news and events for the Estonian-Canadian community, preserving its heritage through language.
Tartu College is more than just a residence – we're a warm and welcoming community that actively engages with our young student residents. Our close-knit team provides a friendly environment, where you'll find plenty of opportunities for personal and professional growth.
What will you do?
We are seeking a dynamic Accounting & Administrative Specialist to join our friendly team. In this diverse role, you'll balance the books and support our vibrant community, ensuring everything runs smoothly. Your work goes beyond numbers; it's about building a welcoming and collaborative environment.
Join us to be a part of something special at Tartu College, where we value personal growth. Your role will make a meaningful impact, and you'll have the opportunity to contribute to our dynamic and diverse community.
Accounting responsibilities include and are not limited to:
- Processing monthly payments and maintaining accurate data records.
- Performing daily reconciliations for receivables.
- Creating monthly batches of invoices.
- Handling general ledger bookkeeping as required.
- Conducting monthly bank reconciliations.
- Preparing financial reports.
- Managing client accounts and payment schedules.
Administrative responsibilities include but are not limited to:
- Welcoming customers, answering phone calls and resolving inquiries
- Collaborating with the housing coordinator to provide accommodations for students and other services.
- Assist in maintaining Tartu College's website and managing social media accounts.
- Providing administrative support and assist with event planning for Estonian Museum Canada and Estonian Life teams.
- Continuously update internal and external communications as part of the team.
Desired Experience:
- Minimum 1 year of office-related work experience.
- Post-secondary education or college diploma or relevant work experience.
- Proficiency in Microsoft Office Suite, especially Excel.
- Familiarity with standard office procedures, accounting practices and software.
- Strong organizational skills and the ability to maintain precise records.
- Effective and tactful communication with the general public, students, and staff.
- Excellent customer service skills.
- Flexibility and the ability to work effectively as part of a team.
- Capacity to work independently and unsupervised when required.
- Ability to communicate in Estonian is an asset.
The successful candidate must be permitted to work in Canada.
Job Type: Full-time, Permanent
Salary range: Starting at $50,000.00 – $60,000.00 per year depending on skill set.
Benefits: Extended health care benefits include dental care, standard vacation, sick days and on-site parking
Working Schedule:
8-hour shift, Monday to Friday
Work Location: In person in the Annex, Toronto
Starting date: ASAP
Submit your application via Google Forms.
Tartu College is all about equal opportunities and creating a welcoming workplace where there's no room for discrimination or harassment. We're big on values like responsibility, respect, honesty, and professional excellence. Our staff, volunteers, representatives, and partners all share in these values, making us a friendly and inclusive employer.
