It is important for you to attend the shareholder meeting at Eesti Maja on February 12th at 6:30 p.m. Invitations have been mailed, and where requested emailed, to all Shareholders. Shareholders who are unable to attend are urged to assign a proxy. Shareholders can register proxies by mail, addressed to the Secretary Eric Sehr at 958 Broadview Avenue, or by fax to 416-461-2017, or by email to info@estohouse.com. Shareholders must return proxies to the Estonian House office at least six (6) hours in advance of the meeting in accordance with a resolution of the Directors of Eesti Maja.
Time Limit for Deposit of Proxies – Meeting February 12, 2018
The Notice of Special Meeting dated January 24, 2018 advised that the by-laws of Estonian House in Toronto Limited (“Eesti Maja”) required that proxies must be returned to the Estonian House office at least 6 hours before the meeting. This particular section of the by-laws was revoked in 1992.
Issues arose at the meeting of April 25, 2017 regarding the determination and validity of proxies. In an effort to assist the scrutineers of the shareholders’ meeting to be held February 12, 2018 to properly review and determine the validity of proxies in a timely manner, the directors of have requested that proxies should be deposited in a reasonable time prior to the commencement of the meeting.
A resolution of the directors of Eesti Maja has been passed which provides that proxies for the meeting of February 12, 2018 must be returned to the Estonian House office at least 6 hours before the meeting.
